Michael Houghton Sat Sep 19 11:25:49 PDT 2015 Subject: Meeting minutes from August [and September] ------------------------------------------------------------------------ Howdy! We met on 15 August at Panera: Chessiecon meeting at Panera 15 August 2015 1300 Jo Hogan, Greg Swiger, Steve, Fred Blonder, Herveus, Charlie, Margeret Hogan, Mark department needs: more markers for badges? Jo will check new ribbons in hand checkin bottleneck was people coloring badges need badge holders Herveus check on badge stock and let Jo know Sharpie multicolor pack for art show 4x4 masonite to cover with white paper (butcher paper?) for Charles Art show and me have enough between them - let Herveus know if needed pre-con Tea for music room; maybe hot chocolate, too Hot drink for game room. Painters tape Extension cords for game room. Coffee for coffee klatches and game room and adulterants Volunteer needs: Steve needs two; maybe a minion Greg needs two plus Eva Fan Dames - offering help with stuff Charlie needs a runner Art show setup had enough help Game room need some help on Friday Transporting stuff from BSFS to con issues Options discussed Concern about back door in Timonium room and staff access. Tommy Whitlock running Michaeline Mass. Layouts mostly known except Lobby; close. Minimize room changes. Back of lobby empty/dance floor surrounded by chairs and tables. We now own rope barriers. Arisia has already asked about borrowing them and DC17. Bank account has happy numbers. Memberships: 182 registrations plus 27 dealers. Cover art for the program book has been identified. Ad rates same as last year. Charlie wants a business card ad. Back cover 2016 ad. Holly McClure recommended by Charles as 2016 author guest; maybe GoH later. Videogaming needs to borrow computers. Ask hotel about more handicap parking and shower chairs Hotel online registration does not allow group code Game Show: Fannish Feud use whiteboard and Vanna need buzzer(s)...or something Concardia intended; cards as rewards for doing things. Who/what should have cards to hand out? Fannish Feud Authors get ten to give out to people who ask. You have to ask. Game room triple x Time Travelers social bingo Rough schedule on staff site. Next hotel meeting in September to hand over room layouts and talk food Discussing food for TT Social: plan on 150. Leftovers can go to con suite. adjourn 1451 ------------------------------ If you have any corrections to these, please contact me. respectfully submitted, Herveus ------------------------------------------------------------------------