Michael Houghton Sun Oct 16 12:34:11 PDT 2016 Subject: Minutes from Octiber 16 meeting ------------------------------------------------------------------------ Howdy! TSFS meeting 10/16/2016 at Jo's house 1307 Jo Hogan, Sam Hogan, Meg Hogan, Marc Drexler, Greg Swiger, Steve Aines, Dawn Stone, Michael Houghton, Fred Blonder Date of next meeting: Ad hoc meeting at Chessiecon, time and place TBD [Ed. note: If this meeting took place, the minutes are not extant.] Guests for 2017: Ada Palmer for author; TJ Burnside for music; Megan Willis for art Ad list provided to Herveus for program book. How to transport stuff to con; Greg not available to do anything on Wednesday. Need bodies to help schelp on Thursday. Need wheelchairs; BSFS ones broken. Music room has no sound equipment. Contract with hotel more specific this year. We learn lessons. Room hours; activity hours. Sharon from Far Point wrote a letter to hotel with bill of complaints. Jo is reviewing it before co-signing it. Concerns about locking rooms. Concerns about food service. There will be concessions at times and places. Work meeting for stapling/stuffing/etc the week of the convention. Or weekend before (which is PhilCon). Noon on 20 November. No official comp policy. Leaving it to registration to decide for now. Get some volunteers for 2017 to sit in on registration this year to get clues. Pam Smith should be sitting in to prepare for running registration in 2017. Volunteers get sent to Con Ops to be directed. And we should get cell phone number to be able to text them when opportunities aries. With children, put parents' phone number on back of child's badge. Meg: Steve should still have a TV for video gaming room. Offer of other TVs also. Water and towels desired for Cnex Sports game in lobby. Water station already to be there. Towels should be no problem. Pokemon Go: outsourcing Bingo cards. Adjusting game schedule and route to include off-site parts. Lego plans go forward. Shop Vac? Meg has CamCorder; wants someone to be able to see to recording select panels for her. Video gaming needs computers. We have three two liter electric kettles for hot water. Far Point did have urns with hot water. Steve: Jo nearly has a Steve schedule with opening and closing times. Steve will keep a copy of the contract with him, available to be whipped out at need. Room signs with schedules. Minion lined up for Steve. Specifically mark signing tables with a "reserved" tent card. Wifi still shaky. Treasurer's report: $16,972.46 in bank, up a smidge. Dawn: 13 ads including us. And we have copy for all of them except Chessiecon. We're good. Tables lined up. Girl Scouts. Seven tables all told. Plus waiting list. We have a written agreement with te hotel on the Girl Scouts. Balticon would like three passes for their table at ours (and will give us three). Put Concardia on an end; put freebies near Con Ops. Concardia: Otto gets his own card...art passed around. Twitter account name gets modified to reflect 2017 after Con; we have numerous followers who are big name authors and good stuff. Meg: Pokemon Go Concardia cards - would like 35 copies. Put incidental art 2 next to Girl Scout ad. Put incidental art 1 near Pokemon Go event. Art show hours to be set. Jo will set them. Move we adjourn; seconded. 1533 done! Respectfully submitted, Michael Houghton ------------------------------------------------------------------------