Michael Houghton
Sat Sep 23 11:04:57 PDT 2017
Subject: Notes from business meeting 23 September

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Howdy!

TSFS Meeting - 23 September 2017 at Panera and hangout


1310


Margaret Hogan, Sam Hogan, Jo Hogan, Michael Houghton, Fred Blonder


Next meeting:  Saturday, October 14, 1300, location TBD (Jo's house or Panera)


October 4, noon, is hotel meeting. New banquets manager.


No need to change prices for 2018.


We need a coherent and clear comp policy. It's been really fuzzy. We
expect a larger number of comps this year but they would not have been
paid members otherwise, so no expected impact on the bottom line.


We also should consider how many guests we invite.


Concardia: We have cards for two events, and for guests.


Cover art: coming


Badge art: look over collected stuff.


Sound: no one to talk about it. There will be a kiosk in the atrium
where people can plug in a music source to provide music for events.
Will it handle an XBox? Mics in small programming rooms? Sound setup
for music room?


Mugs ordered. This will complete the set of four. What to do for next year?


GoH gifts ordered.


Layouts available but no Steve.


Video gaming needs more computers. A couple that were thought to be
availalbe don't work.


Farpoint noted that the Timonium room was unusable. Hotel claims it is
being fixed. Backup plan is Video Gaming in Ridgely, so workshops and
readings would be impacted.


Coordinating noise levels from Video Gaming so as to be quiet during
services if they become neighbors.


Treasurer: Art show Paypal account still inaccessible. Balance:
$13334.45, or so. This is less than same time last year, but we've
paid guest travel already instead of afterwards.


Video gaming again: Margaret will be at hotel Wednesday to accompany
Megan. Margaret will need a ride up on Wednesday.


We need a Guest Liaison on staff. Things went a bit sideways last
year. Someone please step up (or dragoon someone)! New faces are
welcome.


Video gaming needs another person especially for Mario Kart
tournament. Having three most of the time would be a Good Thing™.


Volunteer coordination at con: Sam and Jo need to talk. It would be
nice to have an app for that. Anyone?


Program book: will be 8.5x11. Probably similar number of ads. Maybe
one from Tor. Deadline for ads is 15 October.


Could we have "emergency costume repair" at Time Travelers Social? Hmmm...


Quiet room a big hit. Will discuss with hotel signage directing people
to gender neutral bathroom.


Remember to ungang lights in different spaces.


Volunteers: Sam will probably need help with heavy lifting from
storage room. Both before and after the con. Wednesday before and
Monday after. Fred may be able to help. More bodies not a bad thing.


Adjourn 1403

respectfully submitted,
Michael Houghton

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