The Thanksgiving Science Fiction Society held a general business meeting on 12 September 2020. The meeting was held online via Discord, with no in-person interaction aside from between folks who live together, due to the COVID-19 pandemic. All conversations took place via text chat in Discord. This is a quick-n-dirty Discord transcript of the TSFS General Business Meeting held on 12 September 2020, made in February 2021 by Dave Montuori. All formatting has been lost. Meeting was scheduled to begin at 1 PM EDT. [10:15 AM] Herveus | Con Ops Meeting starts at 1300. Alex 🔪 Jack-of-All-Trades I will be in and out - my new job requires me to work saturdays [12:56 PM] Herveus | Con Ops Howdy! Meeting in five or so? Poryshkin | Con Chair Well, I'm here Marilyn Mix Ready Jim/Blaise | Tabletop Gaming Present. Dave/Evan(damont) | Registration Adsum. Herveus | Con Ops Focus switched... Saria | Videogaming, Website very tired, but here Herveus | Con Ops So I see Evan, Blaise, Marilyn, Poryshkin, Me and Alex from time to time (around job). And Saria. [1:02 PM] That's a quorum, so let's begin. [1:03 PM] I'm sure we will want/need to meet in October. Poryshkin | Con Chair Probably before then, even, but that might only need to be a programming meeting. Herveus | Con Ops I'm only speaking of a general business meeting, not programming. [1:04 PM] I propose Sunday, 11 October Poryshkin | Con Chair Yeah, perhaps for general business, not until October. Herveus | Con Ops Scheduling programming meetings is Marilyn's bailiwick. Poryshkin | Con Chair I amnot available the weekend of 17/18 October: that's Capclave Dave/Evan(damont) | Registration 11 October is up against the Pellicane meeting but I'm sure ETC can cope without us Herveus | Con Ops Yeah. I just noticed that. Is 11 October OK with everyone else, or are there counter-proposals? Poryshkin | Con Chair Earlier in October is probably better in general than later: so 3/4 October? Dave/Evan(damont) | Registration 4 October works for me (3rd is the Wreath meeting, so Sunday of that weekend is better) Herveus | Con Ops Sunday, 4 October? [1:07 PM] Evan and I are juggling SCA heraldic meetings with this. Saria | Videogaming, Website Saturdays are always better for me, but I can cope with Sunday Jim/Blaise | Tabletop Gaming I'm fine with any weekend day in October. Herveus | Con Ops What time is better on Sundays, @Saria? Saria | Videogaming, Website 1 PM is the safest time to not cross streams with work Herveus | Con Ops OK. So Sunday, 4 October, at 1300. Any serious objections? Poryshkin | Con Chair Works for me, no objections here Herveus | Con Ops On my calendar now. Marilyn Mix That is good for me Poryshkin | Con Chair ...and other business? Herveus | Con Ops Treasurer? Poryshkin | Con Chair OK, e have $9905.98 in the various accounts; still shedding money, but we've had a few memberships in since last meeting, so not as much as usually changes from month to month. [1:15 PM] Two of those memberships, though were before we updated the registration/web site, so I need to contact those two members, and see what they want to do. Dave/Evan(damont) | Registration My default was going to be to roll them over to 2021 (with the 2020 eChessie included). Should that be changed for 2020 pre-reg's? [1:18 PM] Or do we want to make specific exceptions for those two? Poryshkin | Con Chair Depends on what they want to do: the thing is, they both registered at the $50 membership cost: even if they want to carry over the registrations to 2021, and it's likely that they do, given the names-that still leaves a $5 gap that I need to find otu what they want to do with. [1:19 PM] Since the registration costs for them both should have been $45 Herveus | Con Ops OK. We can sort that out later. Dave/Evan(damont) | Registration That would potentially raise a more general question regarding existing pre-registrations, which we may not want to tackle in-meeting Poryshkin | Con Chair Right, that's my responsibility as treasurer. I'll let Evan know when I hear back from them. Herveus | Con Ops So as agenda goes: General Con Chair stuff; Programming stuff; Virtual Con Tech stuff. I see three general topics. Dave/Evan(damont) | Registration Registration has a thing for the general meeting to discuss.(edited) Herveus | Con Ops Roger. Noted. Should we get that out of the way now? Dave/Evan(damont) | Registration Whenever Herveus | Con Ops Go for ti. Dave/Evan(damont) | Registration Okay. The email that went out to all and sundry previously... Poryshkin and I agreed that this needed a followup to merchants and folks getting rolled over. [1:24 PM] Here is the current draft of the followup letter as of last night. [1:24 PM] Dear XYZZY: First off, this letter is a follow-up to the previous mass mailing, and contains some information specific to registrants to the previously proposed in-person Chessiecon 2020. From the Head of Registration: This email has been sent in regard to the following preregistration for 2019/2020, to that registration's email address of record. Multiple preregistrations with the same associated email address will result in multiple emails to that address, one per preregistered member. Name: XYZZY Date paid: MM/DD/YYYY Membership type: PLUGH Amount paid: DD.CC Thank you for all your present and past support. Dave Montuori, Registration Dept. From the Con Chair: If you are a deal/vendor, and wish to participate in the Virtual Chessiecon 2020, please let us know. Our default platform is Discord: our intent is to give each of the vendors their own chat/text channel on the virtual Chessiecon server. We request that you provide us with a link to whatever online presence (etsy, your own website, Amazon, whatever platform you do business through) you have; this will do in the text channel. In addition, for those willing to do some form of workshop/demonstration or similar activity a video/voice channel. This includes, for example, a bookseller willing to babysit their provided channel to say things like “We have X copies of such-and-such book.” We request that you provides us with a note picking a firm time for such a demonstration (or just general ‘when the con is active”, as for the bookseller example just outlined); we will provide a notice to our membership of such activity. The experience of other virtual conventions so far is that this is the thing that draws most people to the vendors’ channels, so it seems best for all parties concerned. Hope to see you at the Virtual Chessiecon 2020! Sincerely yours, Aleksandr Poryshkin Chair, Chessiecon 2020 [1:25 PM] Any proposed changes? I'd like to have a final version approved so I can send it out soonest (which given my schedule prrobably means Monday). Marilyn Mix Are we going to list the vendors on the web site? Herveus | Con Ops Looks decent - typo - should say "dealer/vendor", not "deal/vendor". Dave/Evan(damont) | Registration noted Poryshkin | Con Chair I hav enone, except for fixing my typo in my first sentence following "From the con chair" [1:26 PM] Crap, I still can't freakin' type. [1:26 PM] What herveus said! 1 Herveus | Con Ops Looks good so far. Jim/Blaise | Tabletop Gaming Concur. Herveus | Con Ops Wednesday evening, we had a productive Zoom chat with Michael Rafferty and Matthew Shogren about tech and virtual con and stuff. Marilyn Mix Sorry, one thing on the letter [1:30 PM] Are we going to list the vendors on the web site? If so, that should be mentioned in the letter Herveus | Con Ops We should probably list vendors who intend to sell virtually. Poryshkin | Con Chair Ah, OK, good point-yes, it is my intention to do this. As well as listing the eventual programming items, and participants. Herveus | Con Ops ...and should there be a program "book" with all that as well in a PDF? (sez Mr. Program Book)(edited) Alex 🔪 Jack-of-All-Trades (reading in between calls) Poryshkin | Con Chair So, insert, between "...the virtual Chessiecon server." and "We request..." the line, "Chessiecon vendors will be provided with a listing on the Chessiecon 2020 web site" [1:33 PM] I am still undecided if we need a program book: do others feel this is a good idea? [1:34 PM] If we do, we should of course, also list vendors, as usual. Alex 🔪 Jack-of-All-Trades I think that would be a good idea, personally [1:34 PM] Centralize the information Dave/Evan(damont) | Registration I concur with Poryshkin's suggested addition. Alex 🔪 Jack-of-All-Trades and also keep up a vibe of semi-normalcy Jim/Blaise | Tabletop Gaming I agree as well. Alex 🔪 Jack-of-All-Trades (I always keep my program books for all cons as memories, so) 1 1 [1:35 PM] People can use them digitally or print them Herveus | Con Ops At least I won't have to do the print a pamphlet layout stuff to get the fronts and backs of pages right. Just a straight document. 1 1 Poryshkin | Con Chair I had actually forgotten about the souvenier aspect of a program book Herveus | Con Ops ...which would mean some sort of cover art... Alex 🔪 Jack-of-All-Trades Yeah, haha. i keep mine from chessie, awesomecon, the last darkover, pennsic... [1:36 PM] scribbled in with schedules etc Dave/Evan(damont) | Registration Cover art suggesting the virtual aspect of this instance of the convention? Poryshkin | Con Chair Meg, could you do up a Minecraft Chessie variant? 1 1 Saria | Videogaming, Website as in could I create the con in Minecraft? That is WELL above my abilities Dave/Evan(damont) | Registration Just a Chessie icon Poryshkin | Con Chair No, no, I mean Chessie herself Herveus | Con Ops Just create an instance of Chessie in Minecraft that can be used as a cover illustration for the program book. Poryshkin | Con Chair Just a displayable/printable graphic Saria | Videogaming, Website oh, like pixel art? I might still have my notes on how to make that somewhere but it takes a veeeeery long time and I have less time and energy to do that than I used to Herveus | Con Ops Sounds like a no, then. Saria | Videogaming, Website yeah it's a no. sorry Dave/Evan(damont) | Registration I could ask Alys but she's in a Katsucon meeting... Herveus | Con Ops I think now I want to turn the floor over to the Con Chair. Dave/Evan(damont) | Registration Hold please [1:40 PM] I move that we accept the outgoing email text as amended Jim/Blaise | Tabletop Gaming Second Poryshkin | Con Chair second Herveus | Con Ops Right. [1:40 PM] All in favor, say Aye Dave/Evan(damont) | Registration Aye Marilyn Mix Aye Saria | Videogaming, Website aye Jim/Blaise | Tabletop Gaming Aye Poryshkin | Con Chair aye Herveus | Con Ops All opposed say Nay [1:40 PM] The Ayes have it. [1:40 PM] Motion passed [1:41 PM] Now over to Poryshkin. Dave/Evan(damont) | Registration Okay, thanks. That's all Registration has for today. Poryshkin | Con Chair As far as the planning for Chessiecon 2020...we're startign to come together with this. As Marilyn or Herveus mentioned, we have a productive meeting with the Balticon folks the other day. [1:42 PM] So, what it looks like is that we're going to be mainly using Discord-I'll end up creating a Separate Chessiecon 2020 server from the general Chessiecon one. [1:44 PM] With verious channels for the things to be done-for example (not an exhaustive list), Con Ops, and a general introduction/lobby area, a Fan tables channel, vendors general channel, board gaming and video gaming channels, and, most of all, of coruse, a programming channel [1:46 PM] I have yakira working on coordinating the vendors channels, and seeing if she can reach out to various people who have Discord familiarity and tech abilities to babysit various channels as needed. [1:47 PM] Con Ops, in addition to the lobby area, will have at least two other channels: one for notifications from general fen to handle tech issues-I anticipate a fair amount, there are still many people who are not all that familiar with how things should work. 1 Alex 🔪 Jack-of-All-Trades sorry, was on a call, but art idea: chessie with a mask 1 Poryshkin | Con Chair Certainly a separate channel, accessible to moderators/staff people only, to bring to attention any issues with behavior. Hopefully, this will remain empty. Saria | Videogaming, Website Megan is currently between animation jobs iirc, I was talking about commissioning her with something else as well but we could maybe bump a Chessie art in ahead of that? I can at least ask her Poryshkin | Con Chair And possibly another channel for similar issues, but accessible to the general fen-this can also serve as ombudsman channel. [1:51 PM] Saria, I have no objection to that, but a professional artist does legitimately expect to be paid for her work. Remind her though, that we have not a ton of money, and that it would be wrok for hire. Saria | Videogaming, Website iirc her commission prices are pretty low. hell, I'd cover it if the convention needs Poryshkin | Con Chair Probably not, but I'll keep that in mind, and let you know. Marilyn Mix iirc her commission prices are pretty low. hell, I'd cover it if the convention needs @Saria | Videogaming, Website I was also thinking for paying the artist. I have a personal fund for art. Herveus | Con Ops So we have a conceptual plan for cover art. Yay! Poryshkin | Con Chair Back to programming: the programming channel needs to have how many channels? this I am unsure of-Marilyn, do you think we would need just the one, or one per programming track, or what have you? Maybe one sub channels for each programming item that is happening simultaneously? Note that this is separate from how many Zoom meeting rooms, and breakout rooms we might need. [1:55 PM] Breakout Zoom meeting rooms, rather. Marilyn Mix I was thinking one chat channel per room Saria | Videogaming, Website I feel like a room for each panel would make things cluttered really fast, especially if we're constantly deleting and making new rooms as the schedule changes [1:56 PM] schedule progresses, rather Marilyn Mix PLus a couple of spares for overflow [1:57 PM] and two or three general voice chats. That people can claim (e.g., Let's continue this on channel X) [1:58 PM] I mean on channel per programming track Saria | Videogaming, Website per programming track might make more sense Poryshkin | Con Chair Ah, I see. OK, that makes sense Marilyn Mix At the end of end panel, the host would remind which channel is the post-panel discussion channel. [1:59 PM] Golly, I can't type either Poryshkin | Con Chair As far as Zoom meetings go, one of the Balticon people has offered-and I have gratefully accepted-to essentailly rent us his Zoom account. Jim/Blaise | Tabletop Gaming I have a usable zoom account as well. Poryshkin | Con Chair Excellent, we might have to use it, depending on how much programmign we end up with. Marilyn Mix I have a usable zoom account as well. @Jim/Blaise | Tabletop Gaming It's good to have a back up Poryshkin | Con Chair As for the various programming items themse.ves, I envision hour-and-a-half blocks, with only one hour's worth of actual programming. I would like the participants to show up a half hour beforehand, to get set up, work out technical issues, grumble plan ahead for people ot be late, etc. Herveus | Con Ops So we'd be using Zoom for things like Guest of Honor presentations, music, and Discord for general panel programming? [2:03 PM] Or Zoom for panels as well? [2:04 PM] Plus Zoom breakouts for hypothetical workshop type things? Poryshkin | Con Chair No, more like using Zoom for general programming, and Discord for things like scheduling, post-presentation hangouts, discussions. Discord tend to break down much more rapidly than does Zoom when you get large amounts of people in a video/voice meeting or channel. Saria | Videogaming, Website that was what I assumed we were doing, too Herveus | Con Ops I asked in part to get that into the record instead of being assumed.... Saria | Videogaming, Website videogaming is going to be streaming all of our stuff through twitch, for the spectator sport element of gaming, with invite codes/how to join/etc. element in the discord server as an incentive to actually register Marilyn Mix I asked in part to get that into the record instead of being assumed.... @Herveus | Con Ops Thank you. Saria | Videogaming, Website since I can't mechanically keep attendees only on twitch Poryshkin | Con Chair Zoom meeting for things like workshops: Zoom webinars for things like music programming items; and either format, as we anticipate our needs for other programming items. Saria | Videogaming, Website (in other words: anyone can come along and watch, but if they want to play with us, they'll need to join the convention itself) 1 Poryshkin | Con Chair Discord for things like post-presentation chats, Kaffeklatches (which are much more intimately attended), vendors workshops/demonstrations. [2:09 PM] Twitch, it seems, is best suited for video gaming simulcast. Not for other things, unless I am missing my estimate of what Twitch can do. Saria, do you hav einput on this? Herveus | Con Ops That's my sense. Saria | Videogaming, Website that's pretty accurate. there are IRL and other subclasses of content you can stream, but you can't really privatize it; all you can do is make it so only subscribers can COMMENT, but even that requires a certain amount of clout with the account.(edited) Yakira - Volunteers and Vendors Just caught up with reading, I'm kinda here. Saria | Videogaming, Website (certain number of members, certain amount of time streamed, etc.) Herveus | Con Ops Welcome Yakira Saria | Videogaming, Website I figured video gaming would be fine with this format since I already had an account and it's not really an area that needs special treatment, as it were. it's basically the equivalent of people walking by video gaming while the door's open Poryshkin | Con Chair Board Gaming and Video Gaming would each get a channel, with whatever subchannels they would need. [2:13 PM] I know Video Gaming is comfortable with creating channels as needed on the fly: but Jim, are you OK with this for Board Gaming? Jim/Blaise | Tabletop Gaming Board gaming will need a sub channel for each rpg we run. The other games will be on a platform that does its own chat. [2:15 PM] I'm sure I can handle creating channels. Dave/Evan(damont) | Registration One general boardgaming chat channel to direct folks to the other forum for individual games? Jim/Blaise | Tabletop Gaming Yes. 1 Poryshkin | Con Chair Cool. [2:17 PM] What I need to do still is re-contact Crystal, and see where she stands with music programming; and really, see what Bambi can do wrt Mythis/Mystic/Esoteric programming,. Jim/Blaise | Tabletop Gaming And then two or three rpg table channels. Poryshkin | Con Chair Glitch with the latter is that Bambi is much techno-impaired, and I am nont at all sure what she can do/is comfortable with for a virtual convention. Yakira - Volunteers and Vendors I have to go do things, I'll catch up with this later, but I don't think I have much to add since anything I'm involved with has already been hashed out. Marilyn Mix Bambi would not need to do the tech stuff, just arrange the program items [2:19 PM] @Yakira I would like you in a programming meeting next week, if possible Poryshkin | Con Chair OPh, crap, back to Board gaming: Jim, I had earlier talked to the Break My Game folks-for those of you unfamiliar with them, they are a group of people who try to bring together game designers, developers, and playtesters. Dave/Evan(damont) | Registration Laterz @Yakira - Volunteers and Vendors Yakira - Volunteers and Vendors @Marilyn Mix Of course! I will see to it that Rachel is there too. 1 Poryshkin | Con Chair They indicated some interest in possibly doing some presentation for the board gaming room from Chessiecon, and I offered them a choice of doing one of their playtesting sessions, or maybe a presentation on tthe whole idea-to-publishing process for board games. Jim, have you heard from them in this regard? Jim/Blaise | Tabletop Gaming I have not. I'll check my mail logs to see if there's a technical issue . Poryshkin | Con Chair I doubt it-I just sent a follow up e-mail yesterday, 'cause I hadn't heard back from them for Capclave, except a vague "yes, we're interested is something" note. [2:24 PM] But anyway, if they do want it, it's entirely up to you if you want to give them a separate Discor channel, or one to devote one of yoru maybe RPG channels to them, or what have you. Herveus | Con Ops So we have a basic outline of what happens where vis á vis the technology. We just have to sort out the programming and map out who/what/where/when. [2:24 PM] Is that a fair summary? Jim/Blaise | Tabletop Gaming Once they contact me I'll work something out with them. Poryshkin | Con Chair For Overall coordination, I'm going to make up a spread sheet, listing the various time slots, and programming tracks, platforms, etc, and people can insert proposed items, participants, etc. I will make this spredsheet available in the Google Drive "Chessiecon 2020 General" folder. [2:27 PM] Which means, I need to give various people permissions to edit that thing. Marilyn Mix Jo gave me a programming schedule template. [2:28 PM] It is a spreadsheet. Poryshkin | Con Chair Right now, that folder is editable by the following people: Me, Marilyn, Herveus, Saria & Yakira. Jim, Dave, and others who might read this later: what are your Google-accessible addresses, so that I can give you permissions? Jim/Blaise | Tabletop Gaming jktrigg@gmail.com Dave/Evan(damont) | Registration dr.zrfq@gmail.com is my main Gmail -- registrations@chessiecon.org redirects here(edited) [2:30 PM] (dave.montuori@gmail.com is my "professional" Gmail) Herveus | Con Ops Do we have more before we turn the meeting over to Marilyn for programming stuff? Poryshkin | Con Chair Marilyn, can you pop that spreadsheet into the referenced foler? I might edit it for this convention specifically, but it's good to have somethign in place already. [2:32 PM] I think that's it for me, I shoudl shut up for now. Marilyn Mix Sure. The columns can be a starting point. This spreadsheet is designed to be imported into Jo's scheduling system. Herveus | Con Ops I'm just trying to gently keep things moving along... Saria | Videogaming, Website imported into, or exported out of? My experience with her programming stuff is actually putting things into the website and it creates the spreadsheet Marilyn Mix Ok. My turn now? Herveus | Con Ops You bet. Go for it. Marilyn Mix I have been getting a few program ideas from various sources. I put them under #program-plan channel [2:36 PM] I also sent an email to the staff list, Crystal and Bambi and Fred Blonder to alert people to this list. [2:37 PM] I plan to go through the programming from previous cons for inspiration. [2:37 PM] The next Programming Meeting will be next week and we will walk through the list [2:37 PM] Hopefully, inspire new suggestions. [2:37 PM] Then I can send the Survey to the participants. [2:38 PM] That's the plan. Any thing I'm missing? Poryshkin | Con Chair Not that I cna think of. Marilyn Mix Did you all receive the email I sent? I'm always worried that the lack of response is a mailer problem. Herveus | Con Ops I saw it. Saria | Videogaming, Website do you have the ideas from the tools site as well? I know I submitted at least one idea Poryshkin | Con Chair I did received it, but figured I'd pop any new program ideas that occurred to me in the program-plan channel. So far, nothing new has occurred to me. Marilyn Mix do you have the ideas from the tools site as well? I know I submitted at least one idea @Saria | Videogaming, Website I don't think I've been getting suggestions from the web site. Poryshkin | Con Chair Oh, question: Marilyn, hav eyou tried to contact CJA lately? Marilyn Mix Yes [2:41 PM] She has not replied Saria | Videogaming, Website do you have access to the tools site? I'd asked Jo about getting you set up there a while back [2:42 PM] I don't have the link on hand at this moment though Poryshkin | Con Chair OK, so you are aware that she's unaviable until I think she said 22 September. Working on her latest writing. Marilyn Mix do you have access to the tools site? I'd asked Jo about getting you set up there a while back @Saria | Videogaming, Website I have access to the Staff site Dave/Evan(damont) | Registration Marilyn -- I believe I did receive the email, but for some reason it ended up in my spam folder. Saria | Videogaming, Website ok, good [2:43 PM] or, wait. define staff site. the programming site, or something else? Marilyn Mix let me check [2:44 PM] https://johogan.org/chessieconstaff/home.cfm?loginemail=marilyn@chessiecon.org [2:45 PM] It's got a side bar with PROGRAMMING, GUESTS, FOR WEBSITE, OTHER DOWNLOADS, GENERAL Saria | Videogaming, Website ok, yeah. that looks like the right one Marilyn Mix What is the correct name for that page? so I won't be confused Saria | Videogaming, Website I've been calling it the programming site, since that's what it's mainly used for Poryshkin | Con Chair Technically it is the staff site, sincde it also includes other aspects, like the registration technicals [2:48 PM] But whatever. Real point is, we all know what we're talking about. Marilyn Mix One question I have about my role [2:50 PM] Will I be responsible for recruiting and coordinating the Zoom and Discord staff? Poryshkin | Con Chair No, I have Yakira working on that, in her aspect as volunteers coordinator Marilyn Mix Awesome. Great news. Herveus | Con Ops That's going to be a bigger deal this time around. Poryshkin | Con Chair Though I'm sure she woulnd't mind if the Chessiecon Staff recruits and suggests other people to her. Marilyn Mix I will ping a couple people I know who did Zoom for Balticon. Saria | Videogaming, Website I'm looking through the list of programming ideas we have from this year and last year, I'd be glad to throw some into the programming chat if you want. Also quick question: One of the ones that stands out to me is my gameshow idea. it would need someone to make the questions and such but do we want to make the effort for a game show this year, or wait until we're in person again? Poryshkin | Con Chair I'll remind people again at the next Capclave meeting. Speaking of which, ifn't people want to volunteer to help out Capclave, throw yourselves at Courtni [2:54 PM] @saria, I think that amount of back-and-forth interaction is best left for an in-person convention. YMMV Saria | Videogaming, Website that's my thought too, but I thought I'd at least put it forward Marilyn Mix Sure @Saria | Videogaming, Website add that to the list. THis is for brainstorming Poryshkin | Con Chair Courtni's e-mail for volunteering purposes is volunteers@capclave.org Herveus | Con Ops I'm sensing that we're close to being done. Have you covered what you need to for Programming, Marilyn? Marilyn Mix Yes Herveus | Con Ops Excellent. Other departments: Video Gaming; Board Gaming? Any business? Saria | Videogaming, Website videogaming put up a letter, survey, and spreadsheet on the site in the hopes of getting some feedback for what to schedule. I'm not sure who's going to happen upon it but maybe some subtle poking towards it from anyone who might sound interested in both Chessiecon and video games would be appreciated Poryshkin | Con Chair Noted. Herveus | Con Ops Did I miss anyone? Or are we ready for a motion to adjourn? Marilyn Mix You had IT/Tech on you agenda. Did that get covered? [2:59 PM] Virtual con Tech Herveus | Con Ops I think so. The discussion about Discord and Zoom and who/what/where covered that. 1 Jim/Blaise | Tabletop Gaming I move we adjourn. Poryshkin | Con Chair second Dave/Evan(damont) | Registration Second Marilyn Mix Second Herveus | Con Ops All in favor harumph Dave/Evan(damont) | Registration Harumph! Marilyn Mix aye Poryshkin | Con Chair Ha! I was first with the second! Jim/Blaise | Tabletop Gaming Harumph! Poryshkin | Con Chair Harumph! Herveus | Con Ops Motion passes. New Bat Channel to be created shortly. Poryshkin | Con Chair A final note: thanks, everyone, Long but it seems to me , a very productiv emeeting Herveus | Con Ops These Discord meetings have been running two hours and they seem to move more slowly than in person, but that's not necessarily a Bad Thing. [3:03 PM] Thanks for showing up and sticking around. Jim/Blaise | Tabletop Gaming ("Give the governor a harumph!") Dave/Evan(damont) | Registration Typing is of necessity slower than talking, methinks. (BTW, Discord has better response than Slack, in my experience.) Marilyn Mix This is perfect for me, with my hearing loss, but I can see it is difficult for people who don't touch type. Dave/Evan(damont) | Registration I think two hours is perfectly fine for the meeting 2.5 months before the convention. Poryshkin | Con Chair @Marilyn, my problem is, I do touch-type. Just not accurately. Herveus | Con Ops I'm just noting the length, not kvetching. 1 Dave/Evan(damont) | Registration And yes, I agree that the meeting moving at the speed of typing is not necessarily a Bad Thing. Herveus | Con Ops [3:07 PM] OK. See you all in October and at such times as may occur sooner. Dave/Evan(damont) | Registration Email sent to @Poryshkin | Con Chair with final version of the letter I discussed earlier, for sanity check. I should be able to get those out on Monday. [3:22 PM] If anyone else wants to sanity check it, ping me here (mention me on channel, or send a PM). Saria | Videogaming, Website [4:05 PM] Yeah, typing is good for me too since a: reading what everyone is saying is nice for avoiding us all trying to talk at once, and b: it gives obvious receipts of the minutes which gives me less work Yakira - Volunteers and Vendors [4:36 PM] Quick google form to send to potential volunteers so I can gather info and send them to departments that need them. Please review and let me know if I missed anything. I'll send it out in email too. https://docs.google.com/forms/d/e/1FAIpQLSe0K79i_m_0pH3FbAhnfpoyq4ydepSh34BiTZP90DjdJgK8FQ/viewform Google Docs Virtual Chessiecon Volunteer Sign-up Survey Because this is a virtual con, if you are volunteering to help we are assuming you have adequate wifi, camera, and mic. If you do not, and still wish to volunteer, please send me an email at volunteers@chessiecon.org. Saria | Videogaming, Website [4:44 PM] one of the things in my letter regarding video gaming included some areas I need help in outside of tech, I assume that's covered under Other Yakira - Volunteers and Vendors That's kind of what I put 'other' there for, but should I be more specific? Saria | Videogaming, Website maybe an "outside of convention time/preparatory detail" category? Yakira - Volunteers and Vendors good idea [4:47 PM] -=-=-=-=-=-=-=-=-