The Thanksgiving Science Fiction Society held a general business meeting on 28 August 2021. The meeting was held online via Discord, with no in-person interaction aside from between folks who live together, due to the COVID-19 pandemic. All conversations took place via text chat in Discord. This is a quick-n-dirty Discord transcript of the TSFS General Business Meeting held on 28 August 2021, made on 28 August 2021 by Keith Lynch. All formatting has basically been lost. Meeting was scheduled to begin at 1 PM EDT. Conversations effectively begin at 12:56 PM. -=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=- Date: Sun, 29 Aug 2021 15:58:48 -0400 (EDT) From: "Keith F. Lynch" Subject: Transcript of todays TSFS meeting # Welcome to #august-2021-business-meeting! This is the start of the #august-2021-business-meeting channel. Herveus | Con Ops -- 07/28/2021 Saturday, 28 August, 1300 ----- July 31, 2021 DrGandalf -- 07/31/2021 The Mid-Atlantic Nostalgia Con has some interesting guidelines for vaccinations, masking, etc. I particularly like the "We will not tolerate temper tantrums" at the con. We might want to use their ideas as a framework. We can discuss it at the August business meeting, but y'all might want to read it over ahead of the meeting. https://mailchi.mp/0a349fc70e02/nostalgia-convention-update?e=3f7eac1983 Nostalgia Convention UPDATE 1 ----- August 21, 2021 Yakira - Volunteers and Vendors -- 08/21/2021 Covid policy needs to be added to the agenda. ----- August 28, 2021 Herveus | Con Ops -- 08/28/2021 at 11:04 AM Agenda for today's meeting: Set next business meeting date Getting more people on the committee Treasurer Video Games Con Chair including COVID policy Programming Publicity/Website/Zambia Registration Gaming Music Mythic Volunteers Vendors ConOps 1 Herveus | Con Ops pinned a message to this channel. See all pinned messages . -- 08/28/2021 at 11:04 AM Herveus | Con Ops -- 08/28/2021 at 12:56 PM @everyone meeting in five. DrGandalf -- 08/28/2021 at 12:58 PM Yo ho ho Yakira - Volunteers and Vendors -- 08/28/2021 at 12:58 PM and a bottle of rum Alex * Jack-of-All-Trades -- 08/28/2021 at 12:59 PM je suis ici Poryshkin | Con Chair -- 08/28/2021 at 1:00 PM I'm here, sort of. Stepping away breifly , dealing withg laundry. Marilyn Mix | Website -- 08/28/2021 at 1:01 PM Present. Keith Lynch -- 08/28/2021 at 1:01 PM As am I DrGandalf -- 08/28/2021 at 1:01 PM Ooooo, Marilyn is giving out presents! Keith Lynch -- 08/28/2021 at 1:02 PM Just don't accept a "gift" in Germany. "Gift" has a rather different meaning in that language. Herveus | Con Ops -- 08/28/2021 at 1:03 PM OK. I'll call this thing to order. [1:04 PM] First item: next business meeting. [1:05 PM] I'm figuring we'll want to have one in September. [1:06 PM] Based on my calendar, I'd prefer Sunday the 26th. The weekend of 18-19 September is right out for me. Sooner seems sooner than warranted. Poryshkin | Con Chair -- 08/28/2021 at 1:06 PM spleen Yakira - Volunteers and Vendors -- 08/28/2021 at 1:07 PM I'm okay with 25/26 Keith Lynch -- 08/28/2021 at 1:07 PM As am I Alex * Jack-of-All-Trades -- 08/28/2021 at 1:07 PM Sounds good Marilyn Mix | Website -- 08/28/2021 at 1:07 PM Weekend of 25/26 is good for me DrGandalf -- 08/28/2021 at 1:08 PM I have another session from 2 to 2:30 every Sunday Poryshkin | Con Chair -- 08/28/2021 at 1:08 PM That's the weekend right before Capclave; probably a good time for me, then, any lingering issues with Capclave should have been resolved by then. Herveus | Con Ops -- 08/28/2021 at 1:09 PM OK. Sunday, 26 September, 1300? 2 Poryshkin | Con Chair -- 08/28/2021 at 1:09 PM Unless the Saturday is better. Herveus | Con Ops -- 08/28/2021 at 1:09 PM Not for me. DrGandalf -- 08/28/2021 at 1:11 PM I will be less than attentive for the 2 pm half hour Herveus | Con Ops -- 08/28/2021 at 1:11 PM ...and there is a meeting channel. Poryshkin | Con Chair -- 08/28/2021 at 1:11 PM Fair enough, Dr G Herveus | Con Ops -- 08/28/2021 at 1:11 PM Next item: Getting more people on the committee. [1:12 PM] What can we do to recruit more people? Yakira - Volunteers and Vendors -- 08/28/2021 at 1:12 PM I've got a few BSFS folks interested in getting involved, however they're knee deep in DisCon planning right now so it's not likely we'll see them this year. Helpful, I know. Poryshkin | Con Chair -- 08/28/2021 at 1:13 PM Please! Yes, please! To date, I have heard nothing from either Crystal (Music) or Bambi (Mythic) For either of these, I don't know who to reach out to, except, of course, past Chessiecon members to do concerts, persentations, etc. Marilyn Mix | Website -- 08/28/2021 at 1:15 PM How did you try to contact Crystal and Bambi? Poryshkin | Con Chair -- 08/28/2021 at 1:15 PM Email, both. Marilyn Mix | Website -- 08/28/2021 at 1:15 PM I can write a letter to Crystal if you like. Herveus | Con Ops -- 08/28/2021 at 1:16 PM Bambi is moderately active on FaceBook. Marilyn Mix | Website -- 08/28/2021 at 1:16 PM I was only able to contact Bambi through Facebook Messenger Poryshkin | Con Chair -- 08/28/2021 at 1:16 PM I know Bambi is only partially contactable by e-mail, so if anyone has a better way, please let me know. [1:16 PM] Crap, forgot about that being even a possibility-I'll try and get to her that way, then. Marilyn Mix | Website -- 08/28/2021 at 1:17 PM Most of the Mythic programming people are in the regular programming database. Poryshkin | Con Chair -- 08/28/2021 at 1:18 PM Yes: witness above note. [1:19 PM] For other positions: Yakira, have you been able to suss out Steve re: Hotel Liaison? Last I talke to him, he waqs still "talk to me later"-I think his definition of "later" was "September." Yakira - Volunteers and Vendors -- 08/28/2021 at 1:21 PM Steve is going to be a hard nut to crack. [1:21 PM] I think he'll do it, but I probably need to do more coaxing. Poryshkin | Con Chair -- 08/28/2021 at 1:22 PM Should I reach out to France in this regard, then? She seems to be equally reluctant. Yakira - Volunteers and Vendors -- 08/28/2021 at 1:22 PM Honestly, with anxiety the way it is, I would contact France. Poryshkin | Con Chair -- 08/28/2021 at 1:23 PM OK, note 2, thanks Yakira - Volunteers and Vendors -- 08/28/2021 at 1:23 PM At this point Steve is only doing it out of an overwhelming sense of obligation and not because he loves volunteering for the con any more. Poryshkin | Con Chair -- 08/28/2021 at 1:24 PM Yeah, burnout, we've all experienced it at one point or another. Herveus | Con Ops -- 08/28/2021 at 1:26 PM So to summarize, Mythic and Music are currently gaping holes because lack of contact with Crystal and Bambi; hotel liaison up in the air because Steve really is Done With That, so try France. Unless there are new folks who can step in to any of those roles. Yakira - Volunteers and Vendors -- 08/28/2021 at 1:27 PM @Rachel had expressed an interest in learning how to liason with the hotel at one point. I wonder if she'd be interested in shadowing France this year. Rachel -- 08/28/2021 at 1:28 PM I could do that Poryshkin | Con Chair -- 08/28/2021 at 1:28 PM Also, possibly Con Suite. I think Tom is still willing, but he's also majorly burned out after Don's death, so getting a better handle on that would be a good thing. Herveus | Con Ops -- 08/28/2021 at 1:29 PM Yeah. Poryshkin | Con Chair -- 08/28/2021 at 1:30 PM And, frankly, the lowest priority staffing position: Guest Liaison. It's a "nice" thing, rather than a "needed" thing. Marilyn Mix | Website -- 08/28/2021 at 1:35 PM Do we have a list of committee positions with job description? Poryshkin | Con Chair -- 08/28/2021 at 1:36 PM I don't, but I can make one easily enough [1:36 PM] I'll pop that into a Google shared docs tomorrow. Marilyn Mix | Website -- 08/28/2021 at 1:36 PM Cool. It will be easier to recruit if we can tell people exactly what the job entails. Poryshkin | Con Chair -- 08/28/2021 at 1:37 PM point Herveus | Con Ops -- 08/28/2021 at 1:37 PM Posting a message to the staff list with the link and maybe also in the appropriate channel in here would be good to announce it. [1:37 PM] I've droppped Tom a message in FaceBook inquiring. Poryshkin | Con Chair -- 08/28/2021 at 1:38 PM OK< I'll hold off on e-mailing him, then, don't want to bombard him. Herveus | Con Ops -- 08/28/2021 at 1:39 PM You bet. I tried to be clear that we're cool if he needs to not do it. [1:40 PM] OK. Moving on. Treasurer: Poryshkin | Con Chair -- 08/28/2021 at 1:41 PM We have $9939.24 in the various accounts. A few memberships have come in, mostly or exclusively vendors. [1:42 PM] Upcoming expenses are: the monthly storage space rental, and PO box rental. Use of the database for the next year has been dealt with. [1:43 PM] Then, of course, there's the convention itself. Herveus | Con Ops -- 08/28/2021 at 1:44 PM Thanks. It does not look like @Saria | Videogaming, Website is here, so looks like nothing from Video Gaming. [1:45 PM] Next up, Con Chair with a helping of COVID policy. Shall we attack the COVID policy first? Poryshkin | Con Chair -- 08/28/2021 at 1:45 PM Please Dave/Evan(damont) | Registration -- 08/28/2021 at 1:46 PM ACK! Somehow I had marked this meeting as being tomorrow. Sorry about that! I'm here now... Poryshkin | Con Chair -- 08/28/2021 at 1:46 PM I've had inquiries from at least one person asking if ywe're going to implement a policy close to, if not exactly like Capclave's. [1:47 PM] I would push for such a thing, which can be read here: (hold on) Yakira - Volunteers and Vendors -- 08/28/2021 at 1:47 PM I would be happy with a policy like Capclave's, and DisCon's Poryshkin | Con Chair -- 08/28/2021 at 1:47 PM https://www.capclave.org/capclave/capclave21/covidpolicy.php [1:48 PM] I would make two modifications: CApclave would like to exclude anyone, including children, who cannot be vaccinated. Keith Lynch -- 08/28/2021 at 1:48 PM I like Discon's policy that both masks and vaccinations are required. But I strongly oppose their requirement that members have to show government-issued picture ID to prove the vaccine card isn't borrowed. [1:49 PM] Lots of people have no such ID. Others, such as me, have an expired ID, and they haven't yet said if that suffices. Poryshkin | Con Chair -- 08/28/2021 at 1:49 PM I'm not sure that would work for Chessiecon. We dont' have a lot of under-12 (it is 12 now, yes ?), but the Chessiecon membership has a fair amount of people who have children, to my memory. So, there's that. Keith Lynch -- 08/28/2021 at 1:50 PM It's especially ridiculous for people who are well known in fandom, and have been for decades. Yakira - Volunteers and Vendors -- 08/28/2021 at 1:50 PM DisCon is also excluding children who can't get vaccinated @Keith Lynch Lots of people have no such ID. Others, such as me, have an expired ID, and they haven't yet said if that suffices. Dave/Evan(damont) | Registration -- 08/28/2021 at 1:51 PM If it were up to me (which it isn't) I'd say an expired ID is fine for convention purposes. Poryshkin | Con Chair -- 08/28/2021 at 1:51 PM Also, honestly, if I were a person who CANNOT be vaccinated for legit medical reasons (there aren't many, but they do exist) I would choose to stay away, for my own safety. I can forsee the possibility that someone may differ from this point of view. How do other people on the committee feel aboutallowing a note from an actualy licensed medical practitioner in lieu of a vaccination card? Yakira - Volunteers and Vendors -- 08/28/2021 at 1:52 PM I'm of mixed feelings. @Dave/Evan(damont) | Registration If it were up to me (which it isn't) I'd say an expired ID is fine for convention purposes. Poryshkin | Con Chair -- 08/28/2021 at 1:52 PM It is up to you, as part of the Convention Committee: not solely you, personally, but yes, this is the time for input. @Poryshkin | Con Chair Also, honestly, if I were a person who CANNOT be vaccinated for legit medical reasons (there aren't many, but they do exist) I would choose to stay away, for my own safety. I can forsee the possibility that someone may differ from this point of view. How do other people on the committee feel aboutallowing a note from an actualy licensed medical practitioner in lieu of a vaccination card? Marilyn Mix | Website -- 08/28/2021 at 1:53 PM I agree. If you can't get vaxed or wear a mask. Please stay home for your own safety and well as ours. Yakira - Volunteers and Vendors -- 08/28/2021 at 1:53 PM How do we vet said licensed practitioner. Keith Lynch -- 08/28/2021 at 1:53 PM Again, lots of people never had an ID, or at least not one recent enough that they still look anything like its photo. DrGandalf -- 08/28/2021 at 1:54 PM That 72 hours needs to cover the entire con Keith Lynch -- 08/28/2021 at 1:54 PM I agree with a recent negative covid test being a valid substitute. @Poryshkin | Con Chair Also, honestly, if I were a person who CANNOT be vaccinated for legit medical reasons (there aren't many, but they do exist) I would choose to stay away, for my own safety. I can forsee the possibility that someone may differ from this point of view. How do other people on the committee feel aboutallowing a note from an actualy licensed medical practitioner in lieu of a vaccination card? Dave/Evan(damont) | Registration -- 08/28/2021 at 1:54 PM I am generally okay with that, but I would add that anyone who cannot get vaccinated (I actually know one such) needs to provide a valid negative COVID test taken within the previous 72 hours. Poryshkin | Con Chair -- 08/28/2021 at 1:54 PM Also, in a related note: I went and added on to Discon's/Capclaves order for 50 clear masks for Chessiecon staff. This is a convention expense, for distribution to staff (and possibly guests, if there are that many to go around), not something that I expect staff to pay for out of their pockets. 1 Yakira - Volunteers and Vendors -- 08/28/2021 at 1:55 PM Good thinking @DrGandalf That 72 hours needs to cover the entire con Dave/Evan(damont) | Registration -- 08/28/2021 at 1:55 PM I'm going with the Canadian government requirements here (though they also require a specific test, and I don't know how feasible that would be for us). Marilyn Mix | Website -- 08/28/2021 at 1:56 PM We should add a note about the clear masks to the covid policy, or somewhere on the web site. The fact that Capclave is using clear masks allows me to enjoy attending. Otherwise, I would have skipped it.(edited) Poryshkin | Con Chair -- 08/28/2021 at 1:57 PM So, as I see it, there are these possible variations: 1. (Strictest): vaccination required for all attending member/staff. ID matching covid card required (Expired ID OK). Means no one not eligible for vaccination. Marilyn Mix | Website -- 08/28/2021 at 1:58 PM We didn't require IDs to register before. Can't we just have the registered name match the vax card? DrGandalf -- 08/28/2021 at 1:58 PM We need a "No Tantrums " policy, whatever we decide, the attendees must follow our rules. 2 Alex * Jack-of-All-Trades -- 08/28/2021 at 1:58 PM Herveus | Con Ops -- 08/28/2021 at 1:58 PM Yeah. Poryshkin | Con Chair -- 08/28/2021 at 1:59 PM 2. (Somewhat looser): as above, but allow those who cannot be vaccinated (Children, and adults with valid dr note. A "nutritionist" or chiropracter, without a MD or NP note is not a "valid dr note.) @Marilyn Mix | Website We didn't require IDs to register before. Can't we just have the registered name match the vax card? Dave/Evan(damont) | Registration -- 08/28/2021 at 1:59 PM Then we have to require that the registered name be their actual legal name, which also presents issues. Poryshkin | Con Chair -- 08/28/2021 at 2:00 PM In full agreement with Dr G's note. We abosolutely need to add to our Code of Conduct, a don't tantrum or try and rules lawyer us on this clause. Keith Lynch -- 08/28/2021 at 2:00 PM Trust them that the card is theirs. After all, pharmacies aren't requiring ID to get the vaccine. So anyone could have hired someone else to get the vaccine in their name. Yakira - Volunteers and Vendors -- 08/28/2021 at 2:01 PM I absolutely had to show my ID to prove that I was who I was to get my vaccine Dave/Evan(damont) | Registration -- 08/28/2021 at 2:01 PM As did I Alex * Jack-of-All-Trades -- 08/28/2021 at 2:01 PM me too DrGandalf -- 08/28/2021 at 2:01 PM Me too Herveus | Con Ops -- 08/28/2021 at 2:01 PM Ditto Poryshkin | Con Chair -- 08/28/2021 at 2:02 PM OPption 3: We restrict the "cannot be vaccinated " policy to children only. Keith Lynch -- 08/28/2021 at 2:02 PM I didn't. That was at a CVS in Arlington. I thought that was policy. The government wants everyone to be vaccinated, not just those with ID. Dave/Evan(damont) | Registration -- 08/28/2021 at 2:02 PM That may, however, be s per-state matter, and I don't know the policies of every state+territory [2:03 PM] And they may have relaxed the restriction since early this year, now that the vaccines are plentiful in the US Herveus | Con Ops -- 08/28/2021 at 2:03 PM I'm really not comfortable with "doctor's notes". I'm fine with option 3. Keith Lynch -- 08/28/2021 at 2:03 PM Perhaps. I was vaccinated in April and May. Alex * Jack-of-All-Trades -- 08/28/2021 at 2:04 PM I made an appointment through the city of Alexandria so that may have been why I had to show ID [2:04 PM] (This was also back in April/May) Dave/Evan(damont) | Registration -- 08/28/2021 at 2:05 PM I still want anybody who's not vax'd -- even the kids -- to have a negative COVID test, though I'm okay with one of the instant-result tests for this. Poryshkin | Con Chair -- 08/28/2021 at 2:05 PM another note: there are various websites where one can get an e-copy of one's vaccination card for Maryland, Virginia, and DC. I would not be in favor of a policy wherein only the original card is valid-a phone photo (provided it clearly shows the necessary information) or an e-copy as above presented to registration should be sufficient. 1 Alex * Jack-of-All-Trades -- 08/28/2021 at 2:05 PM concur Herveus | Con Ops -- 08/28/2021 at 2:05 PM Yes. Dave/Evan(damont) | Registration -- 08/28/2021 at 2:05 PM Agree DrGandalf -- 08/28/2021 at 2:05 PM Keith, I'm sorry, but you as a person without ID are by far the exception. Almost every other person has it. We shouldn't base our policy on the rare exception Dave/Evan(damont) | Registration -- 08/28/2021 at 2:05 PM Keith said he has an expired ID, which I would accept. Poryshkin | Con Chair -- 08/28/2021 at 2:06 PM Especially if we allow expired IDs.-we're not in the business of government paperwork, after all, we're just trying to keep our membership safe. Keith Lynch -- 08/28/2021 at 2:06 PM I disagree that it's rare. Otherwise why are Democrats so concerned about people without ID being disencfranchied? Herveus | Con Ops -- 08/28/2021 at 2:06 PM We don't want to put the registration desk in the position of having to evaluate people's documents particularly closely. Dave/Evan(damont) | Registration -- 08/28/2021 at 2:07 PM Katsucon has, very unofficially, allowed expired IDs (they require ID to be presented by anyone 18+) Poryshkin | Con Chair -- 08/28/2021 at 2:07 PM Exactly, Herveus DrGandalf -- 08/28/2021 at 2:07 PM Agree on electronic copies. MyIRmobile.com is the site for MD Herveus | Con Ops -- 08/28/2021 at 2:07 PM Let's not be dragging external politics in here, Keith. (or anyone else) Yakira - Volunteers and Vendors -- 08/28/2021 at 2:07 PM So we're saying: everyone over 12 vaccinated (unless children's vaccines are approved), no exceptions, show reasonable proof of vaccination with photo ID to prove it's who you are, and masks at all times, except when eating. Keith Lynch -- 08/28/2021 at 2:08 PM I'm not. I'm just pointing out that knowledgeable people think it makes a big difference whether those without ID are excluded from things. If everyone had ID, it woudl be a complete non-issue. Herveus | Con Ops -- 08/28/2021 at 2:08 PM That's where I'm at. And I don't expect under-12 to be meaningfully up for vaccination in time for Chessiecon. Poryshkin | Con Chair -- 08/28/2021 at 2:09 PM Further note: we should decide this today-those holdouts who haven't been vaccinated will have enough time to be fully vaccinated by the convention if that act on the information ASAP, this is one of the things I'd like to send out as part of participants survey, and as an addendum, we will need to add a clause offering a refund to those who choose to not be vaccinated, but have already paid. DrGandalf -- 08/28/2021 at 2:10 PM Offering g refunds or Rollovers is what many other meetings are doing Dave/Evan(damont) | Registration -- 08/28/2021 at 2:12 PM We can probably manage rollovers easily enough, if the database admin is willing. Marilyn Mix | Website -- 08/28/2021 at 2:12 PM Another thing to add to the covid policy; That is it permitted to briefly lower your mask if the person you are talking to is deaf/hard of hearing. 2 Poryshkin | Con Chair -- 08/28/2021 at 2:12 PM Our problem is, we've had way too many rollovers-from 2019- as it is. Dave is having trouble keep track of them. I think refund, rather than rollover is needed. Dave/Evan(damont) | Registration -- 08/28/2021 at 2:13 PM Honestly, I'm not having trouble. All the current rollovers are so noted in the reg DB. @Dave/Evan(damont) | Registration We can probably manage rollovers easily enough, if the database admin is willing. Poryshkin | Con Chair -- 08/28/2021 at 2:13 PM OK, I had a very different picture. Dave/Evan(damont) | Registration -- 08/28/2021 at 2:14 PM I would prefer not to do rollovers just to reduce clutter in the notes sections. But I do have a handle on it. @Marilyn Mix | Website Another thing to add to the covid policy; That is it permitted to briefly lower your mask if the person you are talking to is deaf/hard of hearing. Yakira - Volunteers and Vendors -- 08/28/2021 at 2:15 PM I would rather this no be stated out loud, but rather an 'understanding' type thing. Poryshkin | Con Chair -- 08/28/2021 at 2:15 PM So, for formal proposal purposes: reading the room, I'm not sure where we stand on the idea of children's attendence. Herveus | Con Ops -- 08/28/2021 at 2:15 PM Children under 12 are fine; mask up like everyone else. DrGandalf -- 08/28/2021 at 2:16 PM We could state a police of refund, but grant rollover if someone asks for it Yakira - Volunteers and Vendors -- 08/28/2021 at 2:16 PM I'm uncomfortable with unvaxxed children attending @Yakira - Volunteers and Vendors I would rather this no be stated out loud, but rather an 'understanding' type thing. Marilyn Mix | Website -- 08/28/2021 at 2:16 PM OK; we can refer to Maryland's policy which, I think, includes that. Poryshkin | Con Chair -- 08/28/2021 at 2:17 PM I will say: the science is still not resolved, but it does seem to be leaning to the idea that under-12 can get, transmit, and suffer major consequences to themselves and those they are in contact with, the SARS-CoV-2 (formal name) virus. Dave/Evan(damont) | Registration -- 08/28/2021 at 2:17 PM ANd the empirical data is building that case by the second in schools... @Yakira - Volunteers and Vendors I'm uncomfortable with unvaxxed children attending DrGandalf -- 08/28/2021 at 2:18 PM Agree. But then, I am not comfortable with anyone unvaxxed attending Poryshkin | Con Chair -- 08/28/2021 at 2:20 PM Frankly, I'm sitting on the fence about children with masks. But I think I'm leaning towards not-thinking abaout Chessiecon's membership, which for the most part, seems to be increasingly older, on the average. Marilyn Mix | Website -- 08/28/2021 at 2:20 PM I'm on the fence. Mainly, I'm thinking about the vendors. They will have trouble keeping socially distant from children. @Marilyn Mix | Website I'm on the fence. Mainly, I'm thinking about the vendors. They will have trouble keeping socially distant from children. Poryshkin | Con Chair -- 08/28/2021 at 2:21 PM Another good point Herveus | Con Ops -- 08/28/2021 at 2:21 PM Children under 12 welcome? React with blue check for Yes, red X for NO. 6 1 Dave/Evan(damont) | Registration -- 08/28/2021 at 2:22 PM DO any of the vendors themselves have kids under 12? Keith Lynch -- 08/28/2021 at 2:22 PM I vote for wait and see. The infection rate may be much higher, or much lower, by November. And vaccines for children may be approved by then. Herveus | Con Ops -- 08/28/2021 at 2:23 PM We need a stake in the ground now so we can publicize it. If vaccines are approved for children, then they can be vaccinated and show proof. Marilyn Mix | Website -- 08/28/2021 at 2:23 PM I loved taking my kids to cons. But I don't think I would until they could get vaxxed. Poryshkin | Con Chair -- 08/28/2021 at 2:23 PM Keith, I dont' see that as practical, for the reasons above. Yakira - Volunteers and Vendors -- 08/28/2021 at 2:23 PM Vaccines for children would have to be approved in the next month in order for Children to be fully vaccinated by the con. Herveus | Con Ops -- 08/28/2021 at 2:24 PM Even one dose would be protective.(edited) Keith Lynch -- 08/28/2021 at 2:24 PM As someone already pointed out, schools will very soon provide tons of data on lots of masked children in a small space with adults around. Yakira - Volunteers and Vendors -- 08/28/2021 at 2:24 PM Yes but if we allow children to come with one dose, someone will make the case for an adult to come with one dose @Keith Lynch As someone already pointed out, schools will very soon provide tons of data on lots of masked children in a small space with adults around. Dave/Evan(damont) | Registration -- 08/28/2021 at 2:25 PM Or UNmasked children... insert grumbles about Texas here Keith Lynch -- 08/28/2021 at 2:25 PM Sigh. More data is more data. I'm just glad I'm not in Texas. DrGandalf -- 08/28/2021 at 2:25 PM Proposed policy: no kids unless things change before the con and they are fully vaxxed (both doses plus two weeks) (Not likely)(edited) 2 Herveus | Con Ops -- 08/28/2021 at 2:26 PM Kyping the words from the CapClave page and editing lightly: We will require that all individuals show either paper or electronic proof of vaccination at registration in order to receive a badge. If you are unable to meet this requirement we will refund your membership. All individuals will be required to wear a mask over their nose and mouth when not eating or drinking. Individuals violating this requirement may be asked to leave the convention. Poryshkin | Con Chair -- 08/28/2021 at 2:27 PM OK, so formal proposal: We issue a statement to be sent out to registered, former, and potential members, guests and vendors, the statement also to be posted on the Chessiecon website, and social media. The statement reads: Dave/Evan(damont) | Registration -- 08/28/2021 at 2:27 PM FWIW, Registration notes that there are currently ZERO individuals pre-reg'd in the under-6 or 6-12 categories.(edited) 3 DrGandalf -- 08/28/2021 at 2:32 PM The nostalgia con added "yes we mean it about the nose" 2 Poryshkin | Con Chair -- 08/28/2021 at 2:35 PM 1. The health and safety of all Chessiecon members, staff, and hotel staff is Chessiecon's first priority. To that end Chessiecon will require all members, vendors and staff to be fully vaccinated at the convention. 2. Chessiecon will follow all State and Local rules and regulations, and all hotel policies for indoor activities in effect for the duratino of the convention. 3. In addition, all members, vendors, and staff shall at all times wear a mask, except while eating or drinking, or if wearing an opaque mask, for brief periods necessary for communication to the hearing-impaired. 4. Members shall present proof of vaccination at check-in, such proof consisting of : a physical vaccine card, a physical copy of said card, or an electronic copy of said vaccine card, and proof of identity matching the name of the person on the card. 5. Due to the above requirements, we ask that children under 12 (who are not eligible for the vaccine) not attend the convention. With the exception that a vaccine for those under-12 is approved in time for the child to be fully vaccinated by the time of the convention. [2:35 PM] (There is more, I just tossed that out as it was getting long) [2:40 PM] 6. In the event that a member has already paid for a membership, and is unable or unwilling to comply with the vaccination policy, TSFS will refund the member's payment. At the option of the member, the membership may be rolled over to Chessiecon 2022. 7. People who are unwilling to comply with this policy should simply proceed as above, and should not cause a public disturbance; such will be regarded as a violation of the Chessiecon Code of Conduct, and are subject to removal from the membership without refund. [2:40 PM] That's the proposal: anyone care to offer an amendment? Marilyn Mix | Website -- 08/28/2021 at 2:41 PM Omit 5, since it is covered by 1. [2:41 PM] 7 is begging for trouble, IMO Poryshkin | Con Chair -- 08/28/2021 at 2:41 PM It in implicit, but I prefer it to be explicit. Herveus | Con Ops -- 08/28/2021 at 2:42 PM I agree that being explicit about children under 12 is good. Poryshkin | Con Chair -- 08/28/2021 at 2:42 PM I agree that clause 7 is begging for trouble; but I'm am also of the opinion that to omit it is begging for trouble. I can be convinced that either course is begging for more trouble. [2:44 PM] Crap, though, I should have added "if" between "that" and "a vaccine..." [2:44 PM] in clause 5 Keith Lynch -- 08/28/2021 at 2:44 PM You might explicitly add that HIPAA doesn't forebid anyone from asking about vaccination status. I actually witnessed an attorney claim otherwise! Sheesh! Yakira - Volunteers and Vendors -- 08/28/2021 at 2:44 PM I wonder if we rephrase 7. to say: Anyone causing a public disturbance, either in approval or disapproval of the above policy will be in violation of the CoC, or something like that Dave/Evan(damont) | Registration -- 08/28/2021 at 2:44 PM CLause 7 is basically the no-tantrums policy, which I agree we should have, but wording is up for tweaking. Poryshkin | Con Chair -- 08/28/2021 at 2:45 PM Good point; HIPPA prevents us from asking anyone's doctor about their vaccination status. 1 Keith Lynch -- 08/28/2021 at 2:45 PM ... when the attorney was asked, at a vaccintion-mandatory event. Marilyn Mix | Website -- 08/28/2021 at 2:45 PM Perhaps: 7. If you are unwilling to comply with this policy, please don't come. Hassling the registration staff will be regarded as a violation of the Chessiecon Code of Conduct. @Marilyn Mix | Website Perhaps: 7. If you are unwilling to comply with this policy, please don't come. Hassling the registration staff will be regarded as a violation of the Chessiecon Code of Conduct. Poryshkin | Con Chair -- 08/28/2021 at 2:45 PM Yeah, I agree, that's much better wording. Keith Lynch -- 08/28/2021 at 2:45 PM HIPAA, not HIPPA. There's no HIPPA unless it's a female hippo. Dave/Evan(damont) | Registration -- 08/28/2021 at 2:45 PM Hassling ANYONE on staff, registration or otherwise. Yakira - Volunteers and Vendors -- 08/28/2021 at 2:46 PM HIPAA DOES allow asking about vax status, otherwise schools would not be allowed to request regular vax infor for children(edited) @Poryshkin | Con Chair Good point; HIPPA prevents us from asking anyone's doctor about their vaccination status. DrGandalf -- 08/28/2021 at 2:46 PM HIPAA, please folks, get the terminology right. Not HIPPA Keith Lynch -- 08/28/2021 at 2:46 PM "I demand to speak to your manager!" Poryshkin | Con Chair -- 08/28/2021 at 2:46 PM (H)ealth (I)nformation (P)rivacy (P)rotection (A)ct, I thought. If not that, what is the derivation of the acronym? [2:47 PM] Anyway, are there other amendments? A second to the proposal? Dave/Evan(damont) | Registration -- 08/28/2021 at 2:47 PM Health Insurance Portability and Accountability Act Poryshkin | Con Chair -- 08/28/2021 at 2:47 PM Ah! Herveus | Con Ops -- 08/28/2021 at 2:48 PM Privacy is not involved. Yakira - Volunteers and Vendors -- 08/28/2021 at 2:48 PM I like Marilyn's wording for 7 1 Poryshkin | Con Chair -- 08/28/2021 at 2:48 PM AS do I. DrGandalf -- 08/28/2021 at 2:49 PM Not just the registration staff. Hassling anyone about the policy. Dave/Evan(damont) | Registration -- 08/28/2021 at 2:49 PM The "Health Information Privacy Protection Act" is often cited in social media, but is a fiction created out of whole cloth by people of dubious intent and even more dubious machinations.(edited) [2:49 PM] I'm good with Marilyn's wording for 7(edited) DrGandalf -- 08/28/2021 at 2:50 PM How about "registration staff or any other convention staff" Saria | Videogaming, Website -- 08/28/2021 at 2:50 PM Catching up because I just woke up and forgot about meeting. I'm pretty much in agreement on everything so far. Fewer children will make my job a lot easier. Herveus | Con Ops -- 08/28/2021 at 2:50 PM I've revised the proposal to account for discussion (and fixed a typo): 1. The health and safety of all Chessiecon members, staff, and hotel staff is Chessiecon's first priority. To that end Chessiecon will require all members, vendors and staff to be fully vaccinated at the convention. 2. Chessiecon will follow all State and Local rules and regulations, and all hotel policies for indoor activities in effect for the duration of the convention. 3. In addition, all members, vendors, and staff shall at all times wear a mask, except while eating or drinking, or if wearing an opaque mask, for brief periods necessary for communication to the hearing-impaired. 4. Members shall present proof of vaccination at check-in, such proof consisting of : a physical vaccine card, a physical copy of said card, or an electronic copy of said vaccine card, and proof of identity matching the name of the person on the card. 5. Due to the above requirements, we ask that children under 12 (who are not eligible for the vaccine) not attend the convention. With the exception that if a vaccine for those under-12 is approved in time for the child to be fully vaccinated by the time of the convention. 6. In the event that a member has already paid for a membership, and is unable or unwilling to comply with the vaccination policy, TSFS will refund the member's payment. At the option of the member, the membership may be rolled over to Chessiecon 2022. 7. If you are unwilling to comply with this policy, please don't come. Hassling staff will be regarded as a violation of the Chessiecon Code of Conduct.(edited) DrGandalf -- 08/28/2021 at 2:52 PM I still want all staff included in #7, otherwise we'll might get the "If you won't let me, I'll go ask Mommy" crowd Herveus | Con Ops -- 08/28/2021 at 2:52 PM Let me edit that... Poryshkin | Con Chair -- 08/28/2021 at 2:52 PM Yeah, I agree with Dr G Herveus | Con Ops -- 08/28/2021 at 2:52 PM Better? Marilyn Mix | Website -- 08/28/2021 at 2:54 PM If you think "hassling" is too informal, we could say "disputing" Poryshkin | Con Chair -- 08/28/2021 at 2:54 PM Nah, I expect everyone will understand what "hassling" means Keith Lynch -- 08/28/2021 at 2:54 PM People will be allowed to appeal to the con chair if they think the registration person is misinterpreting the rules, right? Dave/Evan(damont) | Registration -- 08/28/2021 at 2:55 PM Now I'm flashing back to one early morning at Pennsic several years ago... 4 AM, and I was the XO on duty at Troll (== registration), and a vendor wanted to SET UP their booth immediately. Wanted me to wake up my superior (the department head). I managed not to rip her head off... 1 Poryshkin | Con Chair -- 08/28/2021 at 2:55 PM An appeal to Con Ops or Con Chair is always a valid thing. Marilyn Mix | Website -- 08/28/2021 at 2:55 PM A polite appeal @Keith Lynch People will be allowed to appeal to the con chair if they think the registration person is misinterpreting the rules, right? Dave/Evan(damont) | Registration -- 08/28/2021 at 2:55 PM I would presume that to be correct, as the con chair is likely to be, you know, AWAKE while registration is open...(edited) Herveus | Con Ops -- 08/28/2021 at 2:55 PM Likewise ConOps. And appealing is not, per se, hassling. DrGandalf -- 08/28/2021 at 2:56 PM And the Con Chair can politely say "rulez iz rulez." Dave/Evan(damont) | Registration -- 08/28/2021 at 2:56 PM One can easily make an appeal without making a public nuisance. Herveus | Con Ops -- 08/28/2021 at 2:56 PM We should have that statement printed in largish type on a poster by registration for everyone's edification. Poryshkin | Con Chair -- 08/28/2021 at 2:56 PM Another good point, Herveus Herveus | Con Ops -- 08/28/2021 at 2:56 PM Also so one can point to #7 for emphasis if necessary. DrGandalf -- 08/28/2021 at 2:57 PM Maybe make #7 bold and/or a slightly larger font Poryshkin | Con Chair -- 08/28/2021 at 2:57 PM So, do we need to make the appeal clause addendum to Clause 7 explicit, or is it the feeling of the room that it is better as an implicit thing? Herveus | Con Ops -- 08/28/2021 at 2:58 PM There's no appeal from "hassling". It's fine as it is. Yakira - Volunteers and Vendors -- 08/28/2021 at 2:58 PM Leave it implicit, otherwise you're asking for it. DrGandalf -- 08/28/2021 at 2:58 PM Implicit Yakira - Volunteers and Vendors -- 08/28/2021 at 2:58 PM Mostly because there will be no exceptions. So an appeal would be refused anyway. 3 Herveus | Con Ops -- 08/28/2021 at 3:00 PM I think we are ready to make it formal. Do we have a motion to adopt the statement above as I restated it? Yakira - Volunteers and Vendors -- 08/28/2021 at 3:00 PM I move that we adopt said covid statement. DrGandalf -- 08/28/2021 at 3:00 PM 2nd Poryshkin | Con Chair -- 08/28/2021 at 3:01 PM Well ,no, I meant something like: "If you feel that registration has misinterpreted the rules, a polite appeal to con ops or the con chair is not considered 'hassling.' Further disputing the decision, upon hearing the appeal con ops or con chair, is considered 'hassling.' [3:01 PM] This would be the explicit version. Marilyn Mix | Website -- 08/28/2021 at 3:02 PM Add a sentence, If you have questions about the policy, contact xxxx@chessiecon.org DrGandalf -- 08/28/2021 at 3:02 PM Nah. Leave it implicit. Otherwise, you are asking for tantrums Marilyn Mix | Website -- 08/28/2021 at 3:02 PM That will get most of the legitimate questions taken care of in advance. Herveus | Con Ops -- 08/28/2021 at 3:03 PM Marilyn has proposed an amendment. Does it have a second? Poryshkin | Con Chair -- 08/28/2021 at 3:03 PM I disagree, insofar as the person should contact con ops or the con chair immediately, rather than sending an e-mail. Yakira - Volunteers and Vendors -- 08/28/2021 at 3:03 PM I'm okay with the amendment to my motion. Herveus | Con Ops -- 08/28/2021 at 3:04 PM In advance, email is good. At the con, con ops or con chair. Yakira - Volunteers and Vendors -- 08/28/2021 at 3:04 PM We're talking about adding it to the annoucement that's going out on social media Poryshkin | Con Chair -- 08/28/2021 at 3:04 PM OWait, Marilyn, are you talking about before the convention, or at? Before, yes, I agree, that's the best procedure; at, I think immediately to con ops or con chair is better. Marilyn Mix | Website -- 08/28/2021 at 3:04 PM We don't have to make it part of the policy. It can just be part of the announcement. Poryshkin | Con Chair -- 08/28/2021 at 3:05 PM Ah! OK, yeah, I can add that to the announcement. Herveus | Con Ops -- 08/28/2021 at 3:05 PM It's not #8; it's an additional statement. [3:05 PM] OK. With that, react with blue check for yes, red x for no 6 1 DrGandalf -- 08/28/2021 at 3:07 PM " If you have questions about the policy before Chessiecon, contact xxxx@chessiecon.org. At the convention, contact con ops or the con chair."(edited) Herveus | Con Ops -- 08/28/2021 at 3:07 PM The ayes have it. [3:07 PM] We have a COVID policy. Yay. Poryshkin | Con Chair -- 08/28/2021 at 3:07 PM Or con ops. Really, this is one of the jobs of con ops. Herveus | Con Ops -- 08/28/2021 at 3:07 PM Yeah. Start with con ops. [3:08 PM] What else do we have from the Con Chair for today? Poryshkin | Con Chair -- 08/28/2021 at 3:10 PM Um, only as regards programming. Herveus | Con Ops -- 08/28/2021 at 3:10 PM OK. seguing to programming then. Poryshkin | Con Chair -- 08/28/2021 at 3:12 PM I have a couple of offers from people saying they'd like to be part of programming. Other than that, I hav enot yet send out participants survey: I was holding off on that until 1. we resolved our COVID policy, and 2) scrounging around the presenters for music and mythic. Yakira - Volunteers and Vendors -- 08/28/2021 at 3:13 PM Let's have a programming specific meeting in the next week or so. 1 Poryshkin | Con Chair -- 08/28/2021 at 3:13 PM The issue here is that, really, other than past presenters, I am at a complete loss as to whom to contact. If ANYONE has suggestions, please send them to me. [3:14 PM] Meeting probably would have to be two weeks: next weekend is Labor Day (US) Keith Lynch -- 08/28/2021 at 3:15 PM And the following weekend is the 20th anniversary of 9/11. Poryshkin | Con Chair -- 08/28/2021 at 3:16 PM Oh, there is an exception for several science panel/presentation proposals: I had sent out a list of those several weeks ago. The response has been nothing but tasty, tasty, crickets. Dave/Evan(damont) | Registration -- 08/28/2021 at 3:18 PM I'm not often in the programming-specific meetings myself, so while I expect to be down on the farm (with its spotty at best net connection) the weekend of Sept. 10-12, that shouldn't stop anyone from having a programming meeting then. Poryshkin | Con Chair -- 08/28/2021 at 3:20 PM Anyway, that's where we stand on programming. I need to go afk for a couple to deal with more laundry. Send me a DM if you really, really want to have input to a general programming meeting , and pick a day/time 1 Herveus | Con Ops -- 08/28/2021 at 3:24 PM Publicity/Website/Zambia Marilyn Mix | Website -- 08/28/2021 at 3:24 PM I guess I'll start with Website status: [3:24 PM] I added a page for Turkey Awards and updated the hotel page with the reservation link. [3:25 PM] I will add the COVID policy in prominent places. [3:25 PM] @Jim/Blaise | Tabletop Gaming Does boardgaming have anything they want on the website at this point? [3:27 PM] I'd like to add a blurb to the home page (above the Guest of Honor block) that describes what Chessiecon is and why you would want to come. [3:27 PM] Draft blurb: [3:27 PM] Chessiecon is a science fiction and fantasy convention put on by the Thanksgiving Science Fiction Society. The primarily purpose of the convention is to enable fans to gather and celebrate the work of women creators. We have panels, readings, music, crafting, steampunk, costuming, hospitality suite, and vendors. The Turkey Award and the Midnight Hallelujah Chorus are traditional events. The convention is run entirely by volunteers. See the Volunteers page if you want to help. [3:27 PM] Please suggest edits. Dave/Evan(damont) | Registration -- 08/28/2021 at 3:29 PM If there's a way to tweak the wording to say "with an emphasis on women creators" I'd like that -- one could read the above as excluding content from male creators, which we don't. Yakira - Volunteers and Vendors -- 08/28/2021 at 3:30 PM Here's what I put on the flyer: Chessiecon continues in the tradition of DarkoverCon to promote women creators of science fiction and fantasy in literature and art. Chessiecon has over 200 hours of programming including writing, music, gaming, art, and science. A small con with a 45-year tradition. Dave/Evan(damont) | Registration -- 08/28/2021 at 3:30 PM (But we do place an emphasis on women creators, which is all well and good.) Marilyn Mix | Website -- 08/28/2021 at 3:30 PM Good. I'd like it to be consistent with the other publicity. Dave/Evan(damont) | Registration -- 08/28/2021 at 3:31 PM (A bit frightening, that 45 year mention, even though accurate) Yakira - Volunteers and Vendors -- 08/28/2021 at 3:31 PM I had to create an ad-hoc flyer and business cards for Blerdcon. I've put them in the shared folder for anyone to print up. [3:32 PM] But if anyone has any ideas to improve the flyer, let me know. [3:32 PM] Chessicon_2021.pdf 1,022.20 KB Keith Lynch -- 08/28/2021 at 3:32 PM Speaking of female authors, has anyone invited Mary Robinette Kowal to be on program? I doubt she'll be busy in late November. 2 Yakira - Volunteers and Vendors -- 08/28/2021 at 3:32 PM I hope that was sarcasm Keith. Dave/Evan(damont) | Registration -- 08/28/2021 at 3:33 PM It certainly seemed like smartassery at least. WHich is not in short supply in this group. @Keith Lynch Speaking of female authors, has anyone invited Mary Robinette Kowal to be on program? I doubt she'll be busy in late November. Poryshkin | Con Chair -- 08/28/2021 at 3:34 PM I have a piss-poor memory for names. Why is hers sorta kinda vaguely familiar? Yakira - Volunteers and Vendors -- 08/28/2021 at 3:34 PM She wrote The Lady Astronaut books and is the new DisCon chair [3:34 PM] She's up for a Hugo too Marilyn Mix | Website -- 08/28/2021 at 3:34 PM I'm writing a revised blurb as we speak.(edited) Keith Lynch -- 08/28/2021 at 3:35 PM She's chairing a Worldcon a couple weeks after Chessiecon. Marilyn Mix | Website -- 08/28/2021 at 3:35 PM Meanwhile, @Yakira - Volunteers and Vendors Do you have any updated to the vendor pages? Poryshkin | Con Chair -- 08/28/2021 at 3:35 PM Ah! Yes, with Bill dropping out, it's all on her now. Yakira - Volunteers and Vendors -- 08/28/2021 at 3:36 PM Yes, I will have a list of confirmed vendors and their websites to you this week. 1 Herveus | Con Ops -- 08/28/2021 at 3:36 PM Are there still spaces available? Dave/Evan(damont) | Registration -- 08/28/2021 at 3:37 PM @Yakira - Volunteers and Vendors Registration has a few questions about that, but that can wait until after the meeting Yakira - Volunteers and Vendors -- 08/28/2021 at 3:37 PM According to my math, yes. Marilyn Mix | Website -- 08/28/2021 at 3:38 PM Revised blurb:Tagline: A small con with a 45-year tradition. Chessiecon is a science fiction and fantasy convention put on by the Thanksgiving Science Fiction Society to continue in the tradition of DarkoverCon. The con emphasizes the work of women creators of science fiction and fantasy in literature and art. Chessiecon has over 200 hours of programming including writing, music, gaming, art, and science. Come and browse the dealer room featuring an eclectic mix of handmade items, books, games, and more. Join in the traditional Turkey Awards and the Midnight Hallelujah Chorus. The convention is run entirely by volunteers. See the Volunteers page if you want to help.(edited) 2 Yakira - Volunteers and Vendors -- 08/28/2021 at 3:38 PM Much better! Dave/Evan(damont) | Registration -- 08/28/2021 at 3:38 PM I like that Herveus | Con Ops -- 08/28/2021 at 3:39 PM Nice. Marilyn Mix | Website -- 08/28/2021 at 3:39 PM I want to add something like; X vendors with this and that type of wares. Yakira - Volunteers and Vendors -- 08/28/2021 at 3:40 PM An eclectic mix of handmade items, books, and more... [3:40 PM] books, games, and more Poryshkin | Con Chair -- 08/28/2021 at 3:40 PM OH, there's a note in my mailbox from D A-M, about the book that will be available at the con. I'll send that along, as well. 1 1 Marilyn Mix | Website -- 08/28/2021 at 3:43 PM I updated the Revised blurb Herveus | Con Ops -- 08/28/2021 at 3:43 PM I just registered two tables for my wife. 1 1 Yakira - Volunteers and Vendors -- 08/28/2021 at 3:43 PM I like it. Poryshkin | Con Chair -- 08/28/2021 at 3:44 PM @Herveus | Con Ops I love English. @Herveus | Con Ops I just registered two tables for my wife. Dave/Evan(damont) | Registration -- 08/28/2021 at 3:45 PM String string string string string string string string... Marilyn Mix | Website -- 08/28/2021 at 3:46 PM OK. I'll go with this blurb. @Poryshkin Any other edits? Herveus | Con Ops -- 08/28/2021 at 3:46 PM We're coming up on three hours at this. I'd like to finish soon. Marilyn Mix | Website -- 08/28/2021 at 3:47 PM I'll send out a draft for comment. Herveus | Con Ops -- 08/28/2021 at 3:47 PM Excellent. Was there anything on Zambia to be said Marilyn Mix | Website -- 08/28/2021 at 3:47 PM One last thing for web site;; I have not yet contacted Michael Rafferty about rehosting the Chessiecon web site. Herveus | Con Ops -- 08/28/2021 at 3:48 PM I have Registration, Volunteers, Vendors, and Conops left on my agenda (skipping Music and Mythic). [3:49 PM] Chime in please with anything that needs said. Dave/Evan(damont) | Registration -- 08/28/2021 at 3:49 PM Registration report: 83 total paid pre-reg'd right noe. 82 adults, 1 13-17. Poryshkin | Con Chair -- 08/28/2021 at 3:50 PM Does that inlcude recent vendors' registrations? Dave/Evan(damont) | Registration -- 08/28/2021 at 3:50 PM It certainly includes the one Herveus just did. Hang on. MJ doesn't appear as a vendor. I can fix that. [3:51 PM] Aside from MJ, I have 2 people marked as "Vendor" but with no business name. [3:52 PM] @Yakira - Volunteers and Vendors -- can you stay on Discord after the meeting for just a bit to figure that bit out? Yakira - Volunteers and Vendors -- 08/28/2021 at 3:52 PM sure can Dave Dave/Evan(damont) | Registration -- 08/28/2021 at 3:52 PM Doesn't have to be on this channel, we could do it on DMs if desired 1 [3:53 PM] Also, I got an email from somebody who was having trouble getting registered as a vendor. THat was late July, right before Armistice, I am only now vaguely remembering that it even happened. That's all I have for Registration. Saria | Videogaming, Website -- 08/28/2021 at 3:53 PM My one contribution: I have decided to reduce video gaming even further and cancel the Secret Challenge, because I'm having extreme difficulty with getting prizes for it. The Hidden Gems challenge will still be on IF I can acquire a good bulk supply of small prizes to give out for it, which I was hoping would be ConCardia cards but I haven't heard if they'll be at the con or not. Yakira - Volunteers and Vendors -- 08/28/2021 at 3:54 PM @Herveus | Con Ops I have a vendor reg from MJ dated 7/18 in my inbox Herveus | Con Ops -- 08/28/2021 at 3:55 PM OK. And I just now did the "pay for it" thing. [3:55 PM] That date sounds right for the registration part. Dave/Evan(damont) | Registration -- 08/28/2021 at 3:56 PM Which is why MJ's reg shows up as officially on August 28, [3:56 PM] I just changed her status to "Vendor" and added the business name etc. Yakira - Volunteers and Vendors -- 08/28/2021 at 3:56 PM so she registered on 7/18 and you paid today? [3:57 PM] meaning that she did not pay on 7/18? Herveus | Con Ops -- 08/28/2021 at 3:57 PM Correct. Dave/Evan(damont) | Registration -- 08/28/2021 at 3:57 PM I don't know why MJ's pre-reg came across as "Attendee" -- may be a DB glitch related to the gap between 7/18 and today? Herveus | Con Ops -- 08/28/2021 at 3:57 PM That's all on me; I'm wrangling the paperwork. [4:00 PM] Maybe because she had been an attendee before? Whatever. [4:00 PM] Anything else for the meeting from various departments? Absent that a motion to adjourn would be totally in order. Yakira - Volunteers and Vendors -- 08/28/2021 at 4:01 PM As for vendor report, since it seems we've arrived here, I've got 8 registered vendors for a total of 14 tables. Dave/Evan and I will talk after the meeting to reconcile with reg. Keith Lynch -- 08/28/2021 at 4:01 PM Again, I can email a transcript of this meeting to whoever wants it. @Keith Lynch Again, I can email a transcript of this meeting to whoever wants it. Dave/Evan(damont) | Registration -- 08/28/2021 at 4:01 PM Yes please Poryshkin | Con Chair -- 08/28/2021 at 4:02 PM Please do so to the VP, at least. [4:02 PM] I'll motion to adjourn. Yakira - Volunteers and Vendors -- 08/28/2021 at 4:02 PM second Dave/Evan(damont) | Registration -- 08/28/2021 at 4:02 PM Second Keith Lynch -- 08/28/2021 at 4:02 PM Who is the VP? Herveus | Con Ops -- 08/28/2021 at 4:03 PM All in favor, harumph Yakira - Volunteers and Vendors -- 08/28/2021 at 4:03 PM harumph Poryshkin | Con Chair -- 08/28/2021 at 4:03 PM harumph Dave/Evan(damont) | Registration -- 08/28/2021 at 4:03 PM Harumph! Saria | Videogaming, Website -- 08/28/2021 at 4:03 PM harumph Marilyn Mix | Website -- 08/28/2021 at 4:03 PM harumph DrGandalf -- 08/28/2021 at 4:03 PM harumph Herveus | Con Ops -- 08/28/2021 at 4:04 PM Thank you all for showing up and sticking through this. We are adjourned. Meet in four weeks or so. @Keith Lynch Who is the VP? Herveus | Con Ops -- 08/28/2021 at 4:03 PM All in favor, harumph Yakira - Volunteers and Vendors -- 08/28/2021 at 4:03 PM harumph Poryshkin | Con Chair -- 08/28/2021 at 4:03 PM harumph Dave/Evan(damont) | Registration -- 08/28/2021 at 4:03 PM Harumph! Saria | Videogaming, Website -- 08/28/2021 at 4:03 PM harumph Marilyn Mix | Website -- 08/28/2021 at 4:03 PM harumph DrGandalf -- 08/28/2021 at 4:03 PM harumph Herveus | Con Ops -- 08/28/2021 at 4:04 PM Thank you all for showing up and sticking through this. We are adjourned. Meet in four weeks or so. @Keith Lynch Who is the VP? Dave/Evan(damont) | Registration -- 08/28/2021 at 4:04 PM I think @Saria | Videogaming, Website is the VP? I'm the Secretary and will put the transcript up on the relevant website. Along with July's. Oops.